Doing business with the Department of Energy
Thursday, May 3, 2012 - 3:00am
We are committed to increasing the contracting opportunities awarded to small and disadvantaged businesses, establishing goals, promulgating policy, and developing practices and programs to encourage and increase small business participation in departmental procurement opportunities, and guiding small and disadvantaged businesses through the process of contracting with the Federal government. Specifically, the Office of Small and Disadvantaged Utilization assists small disadvantaged, 8(a), women-owned, service-disabled veteran-owned businesses, and businesses located in Historically Underutilized Business Zones. For more information on these small business initiatives, click here. 101 on Doing Business with the Department of Energy Start your research about procurement opportunities with our Facility Management Contractors, since 85% of our procurement dollars are obligated to them. Each FMC has the responsibility of managing and operating a particular Energy site and has its own buying authority. Download the DOE SBPM Contact Directory in order to contact our facility management contractors’ Small Business Program Managers directly. Review each facility management contractor's website to identify projects and potential contracting opportunities that they might be interested in. (1) Doing your research: Check out our Small Business Opportunities Tool. You can browse through historical procurement records (what we typically purchase) by NAICS Code, location, and industry type. If you have not yet contracted with a Federal agency, consider doing some research at your local Procurement Technical Assistance Center. Learn how to write proposals, develop contracting planning tools, and get a checklist or schedule for doing contracts. Procurement Technical Assistance Centers may also be able to advise you in joining a relevant trade association, which could introduce you to relevant opportunities in your line of work. Check out the Small Business Administration's Government Contracting Classroom. On this site, take courses on contracting terms, how the government buys, how to sell to the government, and guides for veteran's and women entreprenuers. Get ready to register. Familiarize yourself with your North American Industry Classification System codes (NAICS), and obtain a Data Universal Numbering System (DUNS) so you can register with the Central Contract Register (below). (2) Finding contracts: Register with the Central Contractor Register (CCR) if you plan to work for a Federal agency. The more complete your profile and capabilities statement, the better it looks. Review the DOE Acquisition Forecast of prime and subcontracting opportunities to find requirements you may want to fulfill. Register with FedConnect to view current business opportunities, receive solicitations, and submit proposals. FedConnect helps Department of Energy manage contractor relationships throughout the acquisition cycle with respect to pre-acquisition, solicitation, evaluation award, and post administration duties. Type “DOE” to search for opportunities within the agency. Review The Small Business Administration’s (SBA) Sub-Net for subcontracting opportunities posted by prime contractors. Find opportunities on the General Services Administration. Vendors interested in becoming GSA Schedule contractors should review the Getting on Schedule page. As procuring offices rely more and more on Federal supply schedules (FSS) and government-wide acquisition contracts (GWAC), consider becoming an FSS or GWAC contract holder since accessibility to your firm is important. (3) Interacting with contractors and purchasers: Focus on networking with other contractors, and take the time to learn about contract and proposal writing on your own, and do your research on the Department of Energy offices or labs in your area. Consider joining our mentor-protégé program. Get in touch with state procurement representatives - check out our Small Business Opportunity Tool to locate your local representative. Search through our Small Business Opportunity Tool to find historical procurement activities for your company's NAICS code. Keep an eye out for upcoming Business Opportunity Sessions and Small Business Summits. These matchmaking events enable small businesses to meet one-on-one with agency or contractor buyers. Once you find a potential contract... Partnering with the Federal Government is different than partnering with the private sector. Unlike dealing with a company President, the Government posts all of its requirements for public access. In order to become a service provider, a contractor must clearly and convincingly demonstrate that s/he can fulfill a government requirement in an advantageous manner. Requirements on the acquisition forecast are cross-referenced by NAICS codes, program office, area of opportunity, solicitation method, contracting activity, release dates, and planned award dates. Once you find a requirement that interests you, click on it and go the point of contact to request additional information. Requirements listed in the forecast go out for two years, to allow prospective businesses sufficient time to prepare. Once you have located an opportunity from the acquisition forecast, you should start working on a business development strategy in order to prepare a capability statement or proposal that is responsive to the requirement. Consider these tips: Allow yourself at least one year to prepare an approach for fulfilling the requirement. The incumbent contractor does not always win the re-competition. Obtain a copy of the solicitation for the requirement. Review the statement of work, résumés of key personnel, the basis of award, and the security requirements. Find out the current prime contractor's subcontractors. Take a site visit. Consult with firms that have databases of previous government requirements. Questions? Please send us an email at email@example.com or give us a call at (202) 586-7377.